An immediate opportunity exists for a highly organized Production Coordinator to perform a variety of administrative and production tasks essential to the research, development, production, post-production, and outreach/promotion of the American Masters series and programs.
The Production Coordinator will provide administrative support to the Executive Producer, assist senior producers in selecting and coordinating interns, update and maintain American Masters’ database and series one-sheets, maintain an inventory of supplies, log all proposals received and organize American Masters’ tape closet and press files. The Production Coordinator will assist at corporate and departmental events when necessary and provide other related administrative support as needed. Specific responsibilities include: • Support production research, development and post production efforts, including coordinating review of scripts, project pitches and submissions; coordinate ingest, encoding, and dub orders; and booking edit rooms and audio sessions; • Provide support on festival, awards and grant applications and submissions; • Track and manage notes from internal and external producers and advisors; • Support an expanded web presence, including site updates and e-newsletter; • Interdepartmental coordination and assistance, including audience engagement, fundraising, education and graphic design; Generate paperwork for new hires and freelance employees; • Coordinate regular departmental reports, schedule and organize meetings and events, order catering and make travel arrangements; • Support development of new and ongoing proposals and projects, including identifying potential partners, writers and education advisors; • Provide support for tapings in studio or on location including processing invoices, timesheets and expense reports; • Additional duties as assigned.
Qualified applicants will have a BA/BS or equivalent work experience and exhibit excellent communication skills, both oral and written. Proficiency with the Microsoft Office Suite (Word, Excel and PowerPoint) will be necessary as will the ability to handle multiple assignments in a timely manner.
Candidates with some experience in production, knowledge of web and social media tools, Microsoft Access, Mail Chimp, and/or editing software are preferred.